Town of Otisfield
Board of Selectmen Meeting Minutes
November 7, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present. Absent: Administrative Assistant Marianne Izzo-Morin and Secretary Tanya Taft
2. FLAG SALUTE
3. ACTION ON MINUTES:
A. To see if the Board will vote to approve the minutes of the Oct. 17, 2012 regular Board meetings: *Motion to accept by LA, 2nd HF, Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Road survey volunteers, Quentin Henderson, Dave Hyer, & Dan Peaco update Board on their progress.
Overview by Quent Henderson and video presentation by Dave Hyer; demonstrating how the RSMS software works and using actual Otisfield roads and road conditions documented by their recently completed survey. BOS congratulated the committee and thanked them for a job well done. Board asked that they be available to do this presentation again to the highway department, finance committee and MIM, so that a budget and a plan can be developed for implementation. All agree that to prepare for future planning and accurate costs for upcoming road work, MIM and Richard Bean need to apply recently completed project costs to this software format.
6. DEPARTMENT HEADS:
A. Dan Peaco: Updated Board on disposal of broken picnic tables at town beach. Requested support from BOS and Tanya Taft regarding town providing a link on the town’s website for the Elmwood Cemetery Association. All agree.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Elaine Doble-Verrill discussed a new sign for the Community Hall and will return to Board with updates and costs. Asked for Board’s support of a dance class for 6-16 possible participants. Before agreeing to sanction it, the Board needs additional details so MIM can run it by MMA for insurance coverage. Maybe it could fall under recreation and not the Otisfield Social Club. LA concerned that a small group shouldn’t use the C. Hall but rather the Annex or meeting room above, if MIM doesn’t need it for G.A. purposes. BOS will ask MIM to decide on best use of space.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. In MIM’s absence: Board signed abatement for Barry Sturdevant. HF/LA. Unanimous.
B. Board signed a Post Insurance Compliance - Tax Exempt document prepared by Bernstein Shur. HF/RM. Unanimous.
C. Fire Station roofing bids for Gore Road & Spurr’s Corner: RM explained that no bids met the advertised deadline and those that came in needed to be compared for cost, completion date and if town could save money on materials if using the town’s account at Record Lumber. He only met with Shaun Lee because the other two were sealed and had no identification on the envelopes for contact. He also spoke with Jarod Damon regarding the specs provided by Jarod.
Bids received from:
Gore Road (metal roof): Spencer Woodworth (West Paris): $7400 (M&L); Jason Annance (Oxford): ($7,550 M&L); Shaun Lee (Augusta & Bridgton): ($2,950 Labor) & $2,808 materials from Record Lumber (5,758 total)
Discussion regarding using local contractors and suppliers if possible. Hal agreed to call Spencer Woodworth to ask if he’d be open to providing a “labor only” cost so that Record could provide materials.
Spurr’s Corner (shingle roof): Spencer Woodworth: $13,500 (M&L); Jason Annance: ($19,800 M&L); Shaun Lee: ($4,830 Labor) & $8,033 materials from Record Lumber ($12,863 total)
Hal will ask Spencer Woodworth if he’d be open to providing a “labor only” cost so that Record could provide materials.
9. ADJUSTMENTS TO AGENDA
A. NONE
10. UNFINISHED BUSINESS
A. Municipal Garage update, RM: Well line will be installed this next week. Generator pad being installed by Richard & crew. Generator quotes necessary to vote for purchase but all agree that we definitely need one asap. RM will contact Flanders for a bid and will get another bid from local electrician for comparison.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. To see if the Board will vote to approve Warrant #8 to pay the town’s bills. HF/LA; Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. RM: Dumpster repairs at transfer station. Will ask MIM to get estimate when she can. Asks that the OPRC look at FOA policy asap due to recent requests regarding cell tower appeal. All agree.
LA: Wants a vote to restrict using the C. Hall between Nov. 1 & May 1; for small groups that could and should use the T.Office so that we aren’t heating the Hall for such a limited # of people. LA/HF. Unanimous.
HF: LA: Wants MIM to get one front & rear lot of Heniger Park assessed/appraised in value so that it will be ready for the HPRC. All agree. HF also requests BOS do MIM & RSJ performance appraisals asap / maybe at next mtg. All agree.
13. ADJOURNMENT at 10:14PM. Motion by HF 2nd by RM Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on November 21, 2012
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